Document every process. Never answer twice.
Your team asks the same questions every week because the answers live in people's heads. TrainedTeam turns tribal knowledge into documented, searchable, testable procedures.
Sound familiar?
These are the signs that your processes need documenting.
"How do we do X again?"
The same question asked every week. Different people give different answers. Nobody knows which is correct.
"Only Sarah knows how"
Critical processes depend on one person. When they're off sick, on holiday, or leave - the business stops.
"We used to have a doc for that"
It's in Google Drive somewhere. Or Dropbox. Or someone's email. Or it was on the old shared drive that got wiped.
"The new person did it wrong"
They weren't trained properly because there's no written procedure. They did what seemed right. It wasn't.
"Every shift does it differently"
Without a standard, everyone invents their own method. Quality varies. Customers notice.
"We need to prove we train staff"
An auditor, inspector, or client asks for training records. You scramble to find evidence that barely exists.
Create SOPs in minutes, not days
The reason you haven't documented your processes is that it takes too long. AI eliminates the blank page problem. Describe the process, AI writes the steps. Or paste a training video - AI builds the whole instruction.
- AI chat sidebar generates steps from a title
- Paste a YouTube or Loom video - AI creates the full instruction
- Highlight text and AI rewrites it: shorter, expanded, simpler
- Start from 35+ professionally written UK templates
- AI generates knowledge checks to verify understanding
Inspect all safety guards
Check that all machine guards are in place and securely fastened before operation.
Test emergency stop buttons
Press each emergency stop to verify power cuts immediately.
Verify PPE availability
From tribal knowledge to documented standard
Capture the process
Your expert describes how it's done - by typing, dictating to AI, or just sharing an existing video. AI structures it into clear steps.
Add testing and requirements
Add a knowledge check to verify understanding. Mark steps that need photo proof or written notes. Set review dates to keep it current.
Publish and track
Publish to your team. Assign it. Track who's completed it. When someone new starts, the procedure is ready and waiting.
Everything you need for SOP management
AI-powered creation
Describe the process or paste a video. AI writes the steps, the content, and the quiz questions.
Find any procedure instantly
Cmd+K searches across every instruction. In an emergency, the right procedure is seconds away.
Version control
Every edit creates a new version. E-signatures track which version was acknowledged. Full audit trail.
Review date reminders
Set when a procedure should be reviewed. Get reminded. Mark it reviewed. Always current.
Assign and track
Assign procedures to team members. See who's completed, who hasn't. No more guessing.
Video embedding
Embed YouTube and Loom videos directly in steps. Staff see the relevant clip alongside written instructions.
Stop losing knowledge when people leave
Document your first process today. AI makes it fast. Your team makes it stick.