Two plans. No surprises.
Free for 5 users. Pro from £24/month for the whole team. Flat pricing that doesn't punish growth.
Free
For small teams getting started
Up to 5 users · No credit card
- Up to 5 team members
- Unlimited instructions & documents
- 50 AI actions per month
- 15 AI Spotlight edits per month
- Knowledge checks (all 5 types)
- Runs with photo proof & notes
- Up to 5 collections
- 10 template uses
- Click-to-acknowledge (timestamp + user logged)
- Basic analytics
- Google & Microsoft SSO
Pro
For teams that mean business
Team size
1-5 people · From £4.83/person· £290/year
- Unlimited users
- Unlimited AI - no caps
- Unlimited collections & templates
- Full e-signatures with IP capture
- Advanced analytics & drill-down
- CSV export for audits & reports
- Certification expiry tracking
- Content review reminders
- Scheduled & recurring tasks
- All branding removed
- Priority email support
7-day Pro trial fires automatically when you hit a Free limit
100+ employees?
Custom Enterprise pricing from £699/mo with SAML SSO, API access, dedicated support, and custom branding.
The bigger you are, the less you pay per person
£5.80
1-5 people
£29/mo
£5.90
6-10 people
£59/mo
£4.76
11-25 people
£119/mo
£3.98
26-50 people
£199/mo
£3.49
51-100 people
£349/mo
Per-person monthly cost based on maximum team size per tier
All prices in GBP. No VAT charged.
Full feature comparison
Content
AI
Training & Testing
Compliance
Analytics & Reporting
Platform
Frequently asked questions
Is the free plan really free forever?
Yes. The Free plan has no time limit and no credit card required. You get up to 5 users, unlimited content creation, 50 AI actions per month, and basic analytics - forever.
What counts as an "AI action"?
Each of these counts as 1 action: a chat message, generating step content, creating a quiz, extracting a video transcript, writing a document section, or generating a summary. AI Spotlight edits (highlighting text to transform it) have a separate limit of 15 per month. Both reset on the 1st of each month.
What happens when I hit the AI limit?
You can still use the platform normally - create content, run training, track progress. You just can't use AI features until next month, or you can upgrade to Pro for unlimited AI. We'll offer a free 7-day Pro trial when you hit the limit.
How do you determine my team size?
Your team size is the total number of active user accounts in your organisation, regardless of role. When you add your 6th user, you'll be prompted to choose a Pro plan. If team members leave, you can downgrade at your next renewal.
Can I switch team size tiers?
Yes. If your team grows from 10 to 15, you move from Pro 6-10 to Pro 11-25. Upgrades take effect immediately with prorated billing for the remainder of your cycle. Downgrades take effect at your next renewal.
What's the "Powered by TrainedTeam" branding?
On the Free plan, shared links, acknowledgment receipts, and exports include a small "Powered by TrainedTeam" watermark. Pro removes all branding so everything looks fully professional under your own brand.
Do you offer annual billing?
Yes. Annual billing gives you two months free - pay for 10 months, get 12. You pay once per year with a single invoice, no monthly charges to track.
Can I try Pro before paying?
Yes. When you hit a Free plan limit or try a Pro feature, we'll offer a free 7-day Pro trial with no credit card required. You get full access to everything. At the end, you can upgrade or continue on Free - no content is lost.
Is my data secure?
Yes. All data is encrypted at rest and in transit, with row-level security enforced at the database layer. Your data is stored in EU data centres. We support Google and Microsoft SSO.
What if I have more than 100 people?
Contact us for custom Enterprise pricing (from £699/month). We offer volume discounts, dedicated support, SAML SSO, API access, and custom branding for larger organisations.
Do you charge VAT?
No. W&I Studio Ltd (TrainedTeam) is not currently VAT registered, so all prices are GBP with no VAT added. If we cross the VAT registration threshold in future, we'll give 30 days' notice before any change.
Request your invite. Free for 5 once you're in.
No credit card. No time limit. No pressure. Just better training.