Train your team. Track every run. One home for every SOP, every shift, and every signed completion. Build with AI, schedule the work, run it on shift, and keep a clean record of what got done. Free for up to 5 users.
AI does the heavy lifting, or write your own in our clean, fast editor. Your call.
Admin
Welcome back, Sarah
Instructions
12
Collections
5
Team
24
Completion
87%
Recent Instructions
Team Progress
Trusted by teams in healthcare, warehouses, and advertising agencies across the UK
Every day without structured training leaks money - in ramp-up time, mistakes, compliance risk, and the knowledge that walks out the door when your best people leave.
New starters take weeks to ramp up
Poor onboarding is a top cause of early turnover - and every leaver resets the meter. Structured, tested training programmes cut time-to-productivity and protect the investment you made hiring them.
Quality varies person to person
When processes live in people's heads, every shift does things differently. Inadequate training is a leading factor in workplace incidents across every sector. Standardised, testable procedures remove that variance.
You can't prove compliance
When an inspector, auditor, or tribunal asks "show me your training records," a spreadsheet isn't enough. You need signed acknowledgments, version tracking, and full audit trails - pulled up in seconds, not days.
Stop stitching together Google Docs, spreadsheets, WhatsApp, and shared drives. One platform for documentation, training, testing, execution, and compliance.
Describe what you need in plain English. AI writes professional, structured training content in seconds - powered by frontier models, trained on your voice as you publish.
Paste a Loom or YouTube link. AI extracts the steps, writes clear instructions, and embeds just the relevant clip at each step. Videos that finally teach.
Multi-turn conversations threaded to each SOP or collection. "Explain this simpler" - AI answers with full doc context. Threads save and come back.
AI generates scenario-based, safety-focused quiz questions - not generic recall. Pass the check before you execute the real task.
Instructions your team follows step-by-step. Policies they sign off on. Every process documented, versioned, and acknowledged. No more "I didn't know."
Bundle content into collections, sequence them into paths, set due dates, award certifications. Real progression - not a pile of docs.
Completion rates, quiz scores, overdue assignments - at a glance. Click any team member for full history. Export for audits in seconds.
Team walks through each step in real time, uploading proof as they go. You get evidence, not promises - and a searchable record of how work got done.
E-signatures with IP capture, content review reminders, certification expiry tracking - all automatic. Ready in 3 simple steps, not 3 weeks.
Eight AI capabilities, purpose-built for training and SOPs. From a blank page to an audit-ready knowledge base - AI does the heavy lifting.
"How to close the shop" - AI writes the full step-by-step instruction. Edit what you want, publish in minutes.
Paste a Loom or YouTube link. AI extracts the steps, writes the content, and embeds just the relevant clip in each step.
Multi-turn chat threaded to each SOP or collection. Ask follow-ups, request simpler versions, test understanding - all with full doc context.
Highlight any sentence, focus AI on just that selection. Shorten, expand, simplify - seamless inline co-editing.
Five test types tailored to content: comprehension, retention, application, safety, and sequence. Not generic trivia.
Turn any SOP into professional audio in one click. Perfect for shop-floor teams who train hands-free.
Every published SOP teaches the AI your organisation's tone, terminology, and structure. Suggestions get better the more you publish.
AI asks the purpose and audience, builds a heading outline, and writes each section. A full policy in minutes, not hours.
Not another tool that looks great in a demo and gathers dust. Every feature solves a real operational problem.
Most people stare at the blank page. The Create with AI wizard walks you from a one-line description to a finished, structured SOP in five guided steps - questions, structure, review, save. You stay in control; AI does the heavy lifting.
Describe your process
Question 2 of 4
2 / 4What's the typical service style?
Proposed structure - 5 steps
Drag to reorder · drop onto a step to merge · use to merge with neighbour · split · delete
Step 3 of 5 - Review
23 approvedFood hygiene briefing
Cover allergen handling, temperature controls, hand-washing protocol, and the food safety record book. New starters sign the daily log before their first prep task.
You do now. The AI assistant sits alongside your editor and does the writing for you. Describe the process, AI structures and writes it. Your expertise in, professional documentation out.
Inspect all safety guards
Check that all machine guards are in place and securely fastened before operation.
Test emergency stop buttons
Press each emergency stop to verify power cuts immediately.
Verify PPE availability
Confirm hard hats, hi-vis vests, and steel-toed boots are available for every operator before the shift begins.
A 45-minute Loom is not training. AI breaks it into digestible steps, writes clear instructions, and embeds just the relevant clip in each step. Now your videos actually teach.
Power on the machine
Watch from 0:00 to 1:23
Locate the main power switch on the right side of the machine. Ensure the area is clear before powering on...
Run the calibration sequence
Watch from 1:24 to 3:05
Reading a checklist is not the same as doing it. TrainedTeam makes team members walk through each step, uploading photo evidence as they go. You get proof, not promises.
Check that all required Personal Protective Equipment is available and in good condition. Inspect for damage, expiry dates, and correct sizing.
Photo Evidence *
Click to capture or upload
Photo captured
ppe-check-01.jpg · 2.4 MB
Notes
That question costs more than you realise - in duplicated effort, compliance risk, and incidents. See every team member's training status in seconds. No spreadsheets. No guessing.
Completion
87%
Pass Rate
92%
Avg Score
78%
Overdue
3
Weekly Activity
Team Performance
Ticking a box isn't learning. AI generates quizzes that test real understanding - not just whether they scrolled to the bottom. They must pass before they execute the real task.
Knowledge Check
3 questions · 3 points
Question 1 · Single Choice
What must you check before testing emergency stop buttons?
When an inspector, auditor, or tribunal asks for evidence, a spreadsheet isn't enough. Every acknowledgment records the legal name, timestamp, IP, and exact document version.
Sign & Acknowledge
Health & Safety Policy v2
Full Legal Name *
Sarah Johnson
Your acknowledgement will be recorded with your name, timestamp, and IP address.
No implementation project. No consultants. No 6-week rollout. Once you're in, pick your industry, and your starter pack is ready to edit.
Just your email. No credit card, no sales call, no implementation project. Free for up to 5 users, forever.
AI pre-loads your starter pack: 10-15 templates tailored to your sector and jurisdiction. Policies, SOPs, training modules, ready to edit.
Share with your team. They sign, run, and complete, with photo proof. Audit-ready the moment they finish their first task.
Every sector pays for it differently. Here's what structured training solves.
The problem
Machine operators trained differently by each supervisor. Safety incidents traced back to inconsistent procedures.
How TrainedTeam helps
Standardised step-by-step instructions with photo proof. Knowledge checks before anyone operates equipment independently.
The problem
Subcontractors arrive on site without proper inductions. Compliance hard to track across rotating crews.
How TrainedTeam helps
Site induction collections with e-signatures. H&S procedures with expiring certifications. Training generated from existing toolbox talks.
The problem
Inspections require evidence of staff training. Paper-based records are incomplete and scattered across filing cabinets.
How TrainedTeam helps
Digital acknowledgments with timestamps. Infection control and medication management procedures with mandatory testing. Instant audit reports.
The problem
High staff turnover means constantly retraining. Food safety and allergen compliance is critical but hard to verify.
How TrainedTeam helps
Food safety procedures with knowledge checks. Allergen training. New starter inductions completed before first shift.
The problem
Multi-site consistency is impossible when each store trains differently. Cash handling and security procedures vary wildly.
How TrainedTeam helps
Centralised procedures deployed to every location. Opening/closing checklists with photo evidence. Consistent training regardless of who's managing.
The problem
Client-facing staff handle sensitive data without formal training. No record of who completed what.
How TrainedTeam helps
Data protection and privacy policy training with e-signatures. Compliance dashboard showing who's trained and who isn't.
Free to start. Pro when you're ready. Flat pricing - growing your team doesn't punish your bill.
For small teams getting started
Up to 5 users · No credit card
For teams that mean business
Billed annually · two months free · from £4.83/person
7-day free trial when you hit Free limits · No credit card
60+ templates aligned to major regulatory frameworks, with country-specific variants picked up automatically when you join. Encrypted storage, row-level security, EU data residency, and SSO on every plan - so compliance isn't a project, it's a default.
Yes. The Free plan is free forever for up to 5 team members. Full access to AI content creation, knowledge checks, runs with photo proof, and basic analytics. No credit card. No trial that expires.
Three simple steps. Sign up, pick your industry and country, and TrainedTeam pre-loads your starter pack of 10-15 ready-to-edit templates. Most teams have content live with their team inside 30 minutes.
Both. TrainedTeam is designed for teams of 1 to 500+. Free covers up to 5 users. Pro scales by team size at flat brackets - no per-seat surprises.
Good enough to ship with light editing. We use frontier AI models - the most capable available - and the AI learns your organisation's tone, glossary, and structure as you publish. Outputs get better the more you use it.
No. TrainedTeam has a full-featured rich editor with slash commands, tables, video embeds, images, and collaborative features. AI is available if you want it, but you can write every SOP from scratch and never touch an AI feature. The structure, photo-proof runs, e-signatures, and compliance tracking work the same either way.
Templates reference the specific regulations of the country you select on setup (e.g. ACAS, HSE, UK GDPR for the UK; equivalents for other regions). They are a starting point - we recommend review by a qualified advisor for your specific circumstances.
Yes. Paste formatted content directly into the editor, or use AI to generate from existing videos. Bulk import via API is available on higher tiers.
All data is encrypted at rest and in transit, with row-level security enforced at the database layer. Stored in EU data centres. Google and Microsoft SSO supported on every plan.
Sign up free, build your first SOP in under a minute, and have your team running it the same day. Every day without structured training costs you in mistakes, ramp-up time, and compliance risk.
Free for up to 5 team members · Setup in under 5 minutes