# TrainedTeam

> TrainedTeam is an AI-native platform for training, Standard Operating Procedures (SOPs), and compliance. It turns team knowledge into structured instructions, knowledge checks with five quiz types, and audit-ready proof with photo evidence and e-signatures. Designed for busy operations teams in manufacturing, hospitality, healthcare, retail, and construction.

TrainedTeam was built by operations practitioners for operations teams. The platform focuses on three things traditional LMS tools get wrong: content authoring is too hard, learning paths cannot be segmented by team, and there is no proof of work at the moment work happens.

For a single file containing full article summaries and key takeaways, see [llms-full.txt](https://trainedteam.com/llms-full.txt).

## About

- [Founder: Sam Wandi](https://trainedteam.com/authors/sam-wandi): Founder of TrainedTeam, operations director at a warehouse and manufacturing business shipping over 40,000 units a week.

## Core product

- [Platform features](https://trainedteam.com/features): Instructions, Documents, Collections, Tasks, Scheduler, Analytics.
- [AI Hub](https://trainedteam.com/ai): Eight AI capabilities including video-to-instruction, AI chat, AI Spotlight inline editing, scenario-based quiz generation, document wizard, voiceover narration, and more.
- [Pricing](https://trainedteam.com/pricing): Free forever for up to 5 users. Paid plans are flat-rate by team size from £24/month billed annually — no per-seat fees. 7-day Pro trial, no card required.
- [Free AI SOP generator](https://trainedteam.com/create): Draft your first SOP with AI in 30 seconds. Three free instructions as PDFs, no signup, no credit card.
- [60+ free SOP and training templates](https://trainedteam.com/templates): H&S, UK compliance policies, onboarding, industry-specific procedures.
- [Training ROI calculator](https://trainedteam.com/roi): Estimate what undocumented processes and ad-hoc training cost your business.
- [Security](https://trainedteam.com/security): Encryption at rest and in transit, EU data centres, row-level security, Google and Microsoft SSO on every plan.

## Features in depth

- [Step-by-step instructions with photo proof](https://trainedteam.com/features/instructions)
- [Policy documents with e-signatures](https://trainedteam.com/features/documents)
- [Training collections and learning paths](https://trainedteam.com/features/collections)
- [My Tasks and Runs: guided procedure execution](https://trainedteam.com/features/tasks)
- [Scheduler: recurring training and tasks](https://trainedteam.com/features/scheduler)
- [Training analytics and compliance tracking](https://trainedteam.com/features/analytics)

## Solutions

- [Employee onboarding software](https://trainedteam.com/solutions/onboarding)
- [Compliance training for UK regulations](https://trainedteam.com/solutions/compliance)
- [Health and Safety training](https://trainedteam.com/solutions/health-and-safety)
- [SOP management software](https://trainedteam.com/solutions/sop-management)
- [Why use an LMS](https://trainedteam.com/why-lms)
- [Why training matters](https://trainedteam.com/why-training)

## Industries

- [Manufacturing](https://trainedteam.com/industries/manufacturing): Standardise every procedure. Protect every worker.
- [Construction](https://trainedteam.com/industries/construction): CDM-ready induction and SOP tools.
- [Healthcare](https://trainedteam.com/industries/healthcare): Training records designed for CQC inspection requirements.
- [Hospitality](https://trainedteam.com/industries/hospitality): Built for the highest staff-turnover sector in the UK.
- [Retail](https://trainedteam.com/industries/retail): Consistent standards across every store.

## Guides

- [What is an SOP? A complete guide](https://trainedteam.com/guides/what-is-an-sop)
- [ACAS disciplinary procedure explained](https://trainedteam.com/guides/acas-disciplinary)
- [RIDDOR explained: when and how to report](https://trainedteam.com/guides/riddor-explained)

## Comparisons

- [TrainedTeam vs Notion](https://trainedteam.com/compare/notion)
- [TrainedTeam vs Google Docs](https://trainedteam.com/compare/google-docs)
- [TrainedTeam vs spreadsheets](https://trainedteam.com/compare/spreadsheets)
- [TrainedTeam vs Trainual](https://trainedteam.com/compare/trainual)
- [TrainedTeam vs TalentLMS](https://trainedteam.com/compare/talentlms)
- [TrainedTeam vs SafetyCulture](https://trainedteam.com/compare/safetyculture)

## Writing

- [Blog index](https://trainedteam.com/blog): Articles on SOPs, training, compliance, and measurement.
- [Allergen training that survives an FSA visit: what your records need to show](https://trainedteam.com/blog/allergen-training-records-fsa-evidence): The FSA allergen training is free. The records to prove your team did it are not. What an inspector — or a coroner — actually expects to see, and the mistakes that look fine until they don't.
- [Peak-season onboarding: training 200 seasonal hires in 6 weeks without lowering the bar](https://trainedteam.com/blog/peak-season-retail-onboarding-seasonal-staff): A casual hire walks the floor in 72 hours. Six weeks later they're gone. Your year's revenue depends on them being safe, compliant, and on-brand the whole time. The structural pattern.
- [Housekeeping SOPs that run a 200-room Saturday (and the brand-standard problem nobody fixes)](https://trainedteam.com/blog/housekeeping-sops-multi-property-brand-standards): Most housekeeping SOPs are room-cleaning checklists with a brand logo on top. That's why brand audits keep finding the same three things. A working model for the two-document split.
- [From kitchen brigade to LMS: onboarding a chef de partie without losing a weekend service](https://trainedteam.com/blog/kitchen-brigade-onboarding-back-of-house-training): Shadow the senior. Sink or swim. Lose a weekend service. The traditional brigade onboarding pattern is faster than nothing and worse than almost anything else. A four-station first-week structure that actually works.
- [Product knowledge training for new collection drops: 48 hours from supplier brief to sales floor](https://trainedteam.com/blog/product-knowledge-training-new-collection-launch): The supplier deck lands on Tuesday. The collection drops Thursday. Your sales floor needs to be able to talk about it on Friday morning. Most product knowledge training fails this clock. A working pattern that doesn't.
- [Video to SOP in 10 minutes: the AI-native approach to workplace training](https://trainedteam.com/blog/video-to-sop-in-10-minutes): Your team already records how they do the work. Here's how to turn those videos into structured, testable SOPs with AI doing the heavy lifting.
- [Training compliance for care providers: what to prioritise in 2026](https://trainedteam.com/blog/training-compliance-care-providers-2026): A pragmatic look at where inspection effort is landing in 2026 and how care providers can document training without drowning in paperwork.
- [10 red flags in your existing SOPs (a 5-minute audit)](https://trainedteam.com/blog/10-red-flags-sop-5-minute-audit): Open any SOP your team uses today. If you spot three of these, the document is closer to wallpaper than working instruction.
- [Your team's knowledge is walking out the door. Here's how to keep it.](https://trainedteam.com/blog/team-knowledge-walking-out-the-door): Experienced people leave. What they knew shouldn't. A look at why knowledge capture fails - and the small changes that make it stick.
- [Training completion rates are the wrong metric. Here's what to measure instead.](https://trainedteam.com/blog/training-completion-rates-wrong-metric): "87% complete" means nothing if your team can't do the job. A better framework for measuring whether training actually changed behaviour.
- [What auditors commonly ask for (and how to be ready)](https://trainedteam.com/blog/what-auditors-commonly-ask-for): An inspection is rarely about whether you did the work. It's about whether you can prove it. The records that typically matter, and how to make them easy to retrieve.
- [Why hospitality onboarding is broken (and the fix that works on a 4-hour shift)](https://trainedteam.com/blog/hospitality-onboarding-broken-4-hour-shift-fix): Turnover exceeds 70% in many venues. "Two weeks of induction" is fantasy. What a 90-minute structured induction actually looks like, shift by shift.
- [10 ways to get your team to actually read the procedure](https://trainedteam.com/blog/10-ways-team-read-the-procedure): Writing a good SOP is half the job. Getting it read is the other half. Ten small changes that dramatically lift the odds someone opens it.
- [Training ROI: how to actually measure it, and what to do with the answer](https://trainedteam.com/blog/training-roi-how-to-measure-it): Training's ROI is real, but the usual measurements are nonsense. A grounded framework for building a business case that your CFO will accept.
- [The 7 mistakes that doom SOP rollouts (and how to avoid them)](https://trainedteam.com/blog/7-mistakes-that-doom-sop-rollouts): You wrote the SOP. You shared it on Slack. Six weeks later, everyone still does it the old way. The seven patterns behind SOP rollouts that don't land.
- [How to train a frontline team that has no time for training](https://trainedteam.com/blog/how-to-train-frontline-team-no-time): Your warehouse, shop floor, kitchen, and ward run on 4-hour shifts. People don't sit through 2-hour modules. A pattern for training frontline teams that actually works.
- [Turn tribal knowledge into SOPs before your best people leave](https://trainedteam.com/blog/turn-tribal-knowledge-into-sops): The knowledge that keeps your business running often lives in three people's heads. Here's how to get it out of their heads and into a format your whole team can use.
- [The new starter's first 30 days: a structured onboarding playbook](https://trainedteam.com/blog/new-starter-first-30-days-playbook): A week-by-week plan for turning new hires into productive team members without relying on shadowing, guesswork, or "ask Sarah."
- [The quiet cost of undocumented processes (and how to calculate yours)](https://trainedteam.com/blog/training-roi-quiet-cost-of-undocumented-processes): Undocumented processes look free. They're not. A walkthrough of the four hidden cost lines (rework, onboarding, risk, and key-person dependency) and how to price each.
- [SOPs, work instructions, and policies: what goes where (and why it matters)](https://trainedteam.com/blog/sops-work-instructions-policies): Muddling these three document types is one of the commonest reasons compliance work feels chaotic. A clear model for which content belongs in which format.
- [Audit-ready from day one: the 2026 documentation checklist](https://trainedteam.com/blog/audit-ready-documentation-checklist-2026): A pragmatic checklist of the documentation most small and growing teams need in place to be ready when the inspector, auditor, or tribunal calls.
- [10 signs your team has an SOP problem (and what to do about it)](https://trainedteam.com/blog/10-signs-your-team-has-sop-problem): If three of these feel familiar, your team is losing hours a week to undocumented process. A diagnostic plus a plan to move from "it's in Sarah's head" to "it's in the system."
- [How to write an SOP your team will actually follow](https://trainedteam.com/blog/how-to-write-an-sop-your-team-will-actually-follow): Most SOPs fail not because they're wrong, but because they're unreadable, unverifiable, and hard to find. A working-writer's guide to SOPs that get used.

## Policies

- [Privacy policy](https://trainedteam.com/privacy)
- [Terms of service](https://trainedteam.com/terms)
- [Cookie policy](https://trainedteam.com/cookies)